Service Coordinator

Job description
We are looking for an extraordinary administrator/ office manager to take on a fast paced business support role. a varied role encompassing Executive assistant tasks along with team and event coordination this role is based in Auckland CBD and is with a large government organisation.

Key Points

  • Auckland CBD location
  • ASAP Start date – December 2024
  • $40 per hour +8% Holiday pay

You will be responsible for:

  • Anticipate the Manager’s and team’s needs, staying 10 steps ahead to ensure smooth operations. Initiate actions and tasks to streamline processes and enhance efficiency.
  • Work closely with team members, fostering a collaborative atmosphere. Assist in coordinating team activities, meetings, and projects, ensuring seamless communication and coordination.
  • Thrive in a non-business-as-usual environment, embracing change and uncertainty.
  • Display the ability to work autonomously and make well-informed decisions in the absence of explicit guidance.
  • Maintain open lines of communication with team members, stakeholders, and external partners. Ensure that information flows efficiently and accurately across various channels.
  • Work closely with the Manager to manage calendars and prioritise work including the wider leadership team as needed. This includes scheduling and coordinating various events, including hui and activities with service teams and the wider leadership team.
  • Manage multiple tasks and responsibilities concurrently, effectively prioritising based on urgency and importance. Delegate tasks as appropriate to ensure efficient use of resources.
  • Organise and coordinate learning and development opportunities with Service Manager and Team Leaders including working with internal and external stakeholders and suppliers.
  • Manage service projects and deliverables.

About you:

  • Experience with Diary management 
  • You are an analytical individual with excellent problem-solving skills.
  • You can view the bigger picture and will proactively resolve any risks.
  • We are seeking an individual who can balance competing priorities via exceptional organisation skills.
  • Demonstrating exceptional communication (written and oral skills), networking, and negotiation skills you will build credible and long-lasting partnerships with multiple stakeholders, often with different agendas.
  • Confident and able to use initiative.
  • Advantagous a university degree in Policy or Politics. 

If this sounds like you and your available to start immediately hit apply now!

Mikayla Johnson
Business Partner