Our client has an incredible story to tell and their Communications and Events team plays a vital role in shaping how it’s shared.
We’re looking for an experienced Events Coordinator to design, plan and deliver high‑quality events and engagement activities that support recruitment, retention, and meaningful stakeholder engagement. This is a dynamic, hands‑on role where you’ll work across a diverse portfolio of events, conferences and sponsorship activities that build reputation and connection.
The role Reporting to the Senior Events Lead and working closely with the broader Communications and Events team, you’ll manage the end‑to‑end delivery of events from initial concept and planning through to delivery, evaluation and reporting.
You’ll collaborate with internal teams, senior stakeholders, academics, students and external partners to deliver professional, memorable events that align with organisational strategy, brand and values.
Key responsibilities:
- Plan, coordinate and deliver medium to large‑scale events, conferences and sponsorship activities
- Develop comprehensive event project plans, including timelines, budgets, risk management and resourcing
- Coordinate venues, catering, speakers, suppliers, volunteers and contractors
- Deliver events on time, within budget and to a high professional standard
- Work on site during events, managing logistics, stakeholders and last‑minute changes
- Provide guidance and advice to internal stakeholders on event planning and delivery
- Partner with communications and marketing teams on event promotion and registrations
- Manage event communications, invitations and attendee experiences using event platforms
- Monitor event performance and prepare post‑event evaluations and reports
- Ensure compliance with health and safety obligations and relevant legislation
- Contribute to continuous improvement of team processes and documentation
- Support a collaborative, inclusive and values‑driven team culture
What you’ll bring:
You’re organised, detail‑focused and confident managing multiple projects at once. You build strong relationships and remain calm under pressure, especially when plans change.
We’re looking for someone with:
- Experience in event coordination or management
- Proven experience delivering medium to large‑scale events
- Strong project management and budgeting skills
- Excellent stakeholder engagement and customer service abilities
- The ability to manage competing priorities and tight deadlines
- Strong written and verbal communication skills
- Experience using event or project management systems
- A creative, proactive mindset with strong problem‑solving skills
- A relevant qualification in Event Management or a related field
- Competency in te reo Māori me ōna tikanga is an advantage
Why join? You’ll be part of a supportive, collaborative team that values people, quality and impact. This role offers variety, responsibility, and the opportunity to deliver events that make a meaningful difference to communities and stakeholders.
