The Company:
A rare opportunity has become available to join a well-established Auckland property organisation with a rich history spanning more than 80 years. Family-owned and operated since the 1940s, this respected business has built a strong reputation for owning, developing, and managing some of Auckland’s most iconic commercial properties.

With a long-term vision and genuine commitment to the city’s future, the organisation is passionate about preserving Auckland’s architectural heritage while embracing modern, innovative, and sustainable design principles. Their portfolio reflects a careful balance between honouring the past and creating spaces that meet the needs of future generations.

Sustainability sits at the heart of everything they do. Through responsible development and environmentally conscious operational practices, they have established themselves as an industry leader, proudly achieving Net Carbon Zero certification. Their focus on quality, innovation, and community impact has made them a trusted name within Auckland’s commercial property sector.

The opportunity:
This is an exciting opportunity for you to join a large corporate business with more of a family run feel, where you will be an integral part of the wider team assisting with a variety of duties across the property portfolio, utilising your attention to detail, organisational & people skills.

Key tasks include:

• Act as the primary point of contact for tenants, providing exceptional service and resolving day-to-day queries in a professional and timely manner
• Manage tenancy administration, including move-ins, move-outs, assignments, lease documentation, and maintaining accurate property records within the database
• Coordinate with tenants, agents, contractors, and internal teams to facilitate inspections, viewings, key handovers, and tenancy changes
• Support the administration of car parks, storage facilities, access systems, and related agreements
• Assist with residential tenancy administration, including bond processing, inspections, contractor coordination, and compliance documentation
• Maintain office operations, including reception duties, managing the main phone line, office supplies, meeting coordination, and key management systems
• Raise purchase orders, assist with contractor and supplier administration, and support the processing of property-related charges and invoices
• Ensure property, tenancy, and operational records are accurately maintained and filed within company systems
• Provide administrative support across the wider business, working closely with the General Manager, CEO, Leasing team, and other departments as required.

Hours: Monday to Friday, based in the office 8.30am-5pm (FREE PARKING ONSITE)
Location: Parnell

About you:

• Previous experience in administration, property administration, customer service, or a related coordination role
• Strong interpersonal and communication skills, with the confidence to engage professionally with tenants, contractors, agents, and internal stakeholders
• Excellent organisational skills and the ability to juggle competing priorities
• A high level of accuracy and attention to detail when managing records, documentation, and databases
• Confidence using Microsoft Office and learning new systems
• A collaborative approach and willingness to support different teams across the business
• Initiative, sound judgement, and the ability to work independently when required
• A positive, professional, and solutions-focused attitude

What’s in it for you?

• Working for a small knit, family run business with a collaborative culture
• Fabulous Parnell location, work life balance, attractive salary + free parking onsite
• Exposure to a wide variety of tasks across the business
• Opportunity to use your creative flair and systematic approach, to really make this role your own!

Interrested in learning more? please send us your cover letter and CV today!