Madison Recruitment is excited to partner with a dynamic and vibrant client in the Real Estate sector. Our client is a fun and social business, renowned for their energetic team environment. They are seeking an enthusiastic and driven Personal Assistant who takes immense pride in their work and loves being part of a team.
The Role:
As a Personal Assistant, you will play a crucial role in coordinating, managing, and overseeing the daily activities of this division. Your main goal will be to ensure operational efficiency and support the success of the leadership team, including the Director and Operations Manager of this Division. With your exceptional administrative skills and proactive mindset, you’ll help drive our team toward achieving their goals.
Location: Auckland CBD
Hours: Monday – Friday, 8.30am – 5pm, based in office
Day to day responsibilities include but not limited to:
- Provide comprehensive administration and marketing support, and coordinate operational needs for the division and leadership team.
- Manage day-to-day support tasks for the leadership team, including inbox management, scheduling, and travel arrangements.
- Act as a central point of contact for executives, employees, clients, and external partners.
- Assist in project coordination and the implementation of new initiatives and systems.
- Handle financial and administration tasks such as expenses, approvals, and invoice reconciliation.
- Develop proposals and presentations, including research and information gathering.
- Ensure compliance with agency agreements, marketing quotes, and deal management processes.
- Coordinate and support client and staff functions, including event planning and execution.
About You:To excel in this role, you should possess the following qualities:
- Proven experience as an Office Manager, Personal Assistant, Team Coordinator, or similar role.
- Strong organisational skills and keen attention to detail, ensuring accuracy and precision in all tasks.
- A team player with excellent collaboration and communication skills across all levels.
- Self-motivated, capable of working independently, and adept at prioritizing tasks effectively.
- System-oriented, solution-focused, and process-driven.
- Strong computer literacy and intermediate/advanced knowledge of Microsoft Office.
Benefits:When you join our client’s organization, you can look forward to the following perks:
- Work with a high-performing team led by supportive managers.
- Thrive in a fantastic team culture with numerous company and team functions, events, and volunteer opportunities.
This role is in high demand and won’t be around for long. If you want to join a company that is truly going places, then APPLY today!
