Madison is proud to partner with Rātā Foundation who are seeking an experienced, highly organised and reliable Board Secretary to support the governance of our organisation. Your support will ensure seamless governance, robust documentation, and efficient board operations. This position is a contracted assignment supporting Rātā Foundation as and when needed.
You’ll play a key role in delivering end-to-end board secretarial support for a well-regarded Foundation, partnering with the Board of Trustees and Committees/Komiti.
About the Role:
This is a key governance support function, responsible for coordinating board and committee processes, maintaining accurate records, and ensuring compliance with best-practice governance standards and providing administrative support to the Chair as required.
What We’re Looking For:
- Someone with proven experience supporting Boards and governance processes
- Exceptional written communication, particularly in minute-taking
- A high attention to detail and organisational skills
- Strong technical capability (MS Office and board platforms such as Diligent)
- A demonstrated commitment to confidentiality and professionalism
Key Responsibilities:
- Board & Committee Packs: Coordinate, review, and publish high-quality meeting packs
- Minute Taking and Actions: Prepare accurate minutes, manage approvals, and maintain action registers
- Meeting Coordination: Provide end-to-end meeting support, including administration and documentation
- Stakeholder Support: Work closely with the Chair, Trustees and the Executive team, maintaining professionalism and strict confidentiality
Meeting Frequency:
- 6 Board meetings annually
- 5 Committees/Komiti, each meeting approximately 4 times per year
- Additional special meetings as required (approximately 26 meetings per year total)
Key Deliverables:
- You will work closely with the Board Chair, Committee Chairs, Chief Executive, and the wider Executive team, with regular check-ins to ensure alignment and delivery excellence.
- You will provide timely and high-quality Board and Committee packs
- Present accurate draft and final minutes
- Maintain to a high standard the businesses action registers and governance records
- Provide up-to-date statutory and governance documentation
- Ensure secure document management practices
Apply or Register Your Interest
If you are an experienced governance professional or specialist provider ready to deliver high-quality board secretarial services, we would love to hear from you.
If you would like to apply for this position please email your resume to hannah.williams@madison.co.nz or if you have any outstanding questions please call her on 03 366 6226 today to learn more.
