Are you an organised administrator who thrives on keeping people, projects and processes running smoothly?
We are seeking a capable and proactive Divisional Administrator to join a well-established New Zealand construction business with a strong reputation for delivering high-quality residential and commercial projects. With decades of success behind them, this organisation has built a culture centred on teamwork, integrity and getting the job done right.
This is a pivotal role supporting the Divisional Manager and wider leadership team, ensuring the smooth operation of a busy residential construction division.
What you’ll be doing
In this varied position, you’ll provide day-to-day administrative support while helping coordinate key business activities across the division.
Your responsibilities will include:
- Managing diaries, correspondence and day-to-day administrative priorities
- Preparing reports, presentations and business documentation
- Coordinating meetings, agendas, minutes and action items
- Assisting with tender submissions and supporting project administration activities
- Maintaining filing systems, records and business documentation
- Coordinating divisional events, team meetings and training activities
- Supporting timesheet processing, leave administration and reporting requirements
- Assisting with Health & Safety administration tasks
- Providing general office management and team support
What we’re looking for
To be successful in this role, you’ll bring:
- Previous experience in an Administration, Executive Assistant, Team Coordinator or similar support position
- Strong Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint
- Excellent written and verbal communication skills
- High attention to detail and strong organisational ability
- The ability to manage multiple priorities and meet deadlines
- A professional, confidential and trustworthy approach
- A proactive mindset with the confidence to take ownership of tasks
- Strong relationship-building skills and a collaborative working style
Experience within construction, engineering, property or project-based environments would be beneficial but is not essential.
If you enjoy being the person who keeps everything organised behind the scenes and want to join a business where your contribution is genuinely valued, we would love to hear from you.
