We are partnering with a well-established and growing organisation seeking a highly organised, proactive, and professional Executive Assistant to provide exceptional support to its executive leadership team and Board. This is a unique opportunity to join a business at an exciting stage of growth, where your contribution will have a direct impact on the success of the organisation.
This varied role goes beyond traditional EA duties, offering exposure to governance, operations, events, HR administration, and stakeholder management.
About the Role
Reporting to the Chief Executive, you will:
- Manage complex executive diaries, inboxes, meetings, and priorities
- Coordinate Board and committee meetings, agendas, papers, and minutes
- Arrange domestic and international travel, and event logistics
- Support governance and compliance activities
- Oversee day-to-day office administration and facilities coordination
- Assist with internal communications, events, and stakeholder engagement
- Provide support with recruitment, onboarding, and HR administration
- Build strong working relationships with internal and external stakeholders
About You
You will be an experienced Executive Assistant who is comfortable operating at a senior level and managing competing priorities with confidence.
You’ll bring:
- Previous experience supporting executives and/or Boards
- Exceptional organisational and time management skills
- Strong written and verbal communication abilities
- Advanced Microsoft Office/Microsoft 365 skills
- Proven ability to handle confidential information with discretion
- Excellent attention to detail and a proactive approach
- The ability to work autonomously while contributing positively to a team environment
Experience within professional services, financial services, or another regulated environment would be advantageous but is not essential.
What’s on Offer
- Opportunity to work closely with senior leadership teams
- Diverse and engaging role with broad organisational exposure
- Supportive, collaborative, and professional culture
- Opportunity to join an organisation during a significant growth phase
If you’re a confident and capable Executive Assistant looking for your next challenge, we’d love to hear from you.
For any queries, please email Hannah at hannah.williams@madison.co.nz
Reference: 145764
